Coding in Google Calendars

Google Calendars are easy-to-use, flexible, and collaborative.  And they can also be used for analyzing Agency services!

At Great Prairie AEA, each department has started to add codes to their calendar entries.  The Instructional Technology team uses these codes:

• TS- Targeted Integration Support
• IF- Intentional Follow-Ups
• PD- Tech PD
• TA- Technical Assistance
• TP- Tech Planning

We also list the service we provide in the event name, and where (or for whom) we are providing the service.  Here are some examples:

• IF- IWB Winfield
• PD- Google Apps Van Buren
• TP- Chromebooks Danville

We list the district in the "Where" box of the event details, and describe what we plan to do (and what we did) in the description box.

Why do we go to all this trouble?

We can pull the event data from our Google Calendards into Google Spreadsheets, calculate the number of hours we spend in a district (or in a service), and have an instant log of all the activities that have occurred in specific districts, or by specific consultants, or with specific services.

The best part is that consultants don't have to fill out separate activity logs for the work they do.  They just keep everything in one place.

That's pretty powerful!

--Seth

Chromebooks and Chromeboxes

A big question in instructional technology is, "How can schools afford to get enough computers for each student?"  Some schools get full laptops, netbooks, iPads, Android tablets, or allow a bring-you-own-device environment in their schools.  Each type of device has its pluses and minuses.

Some districts (like Council Bluffs) use Chromebooks for their students.  You can learn more about Chromebooks here.

The problem used to be that Chromebooks were about the same price as cheap, full laptops.  That has changed.  Google recently announced a new Chromebook that only costs $249.

Compare the $249 Chromebook with a $999 MacBook Air.  They both have an 11-inch screen, both weigh about 2-1/2 pounds, and both have a multi-touch trackpad, etc.  Of course, the MacBook Air has all the advantages, and software, of a Mac.  But for students who use computers mainly for web-browsing, and use online tools more than downloaded applications, do they need more than a Chromebook?  A tech coordinator could buy four Chromebooks for the price of one Air.

Chromebooks have definite limitations, just like any device.  But the price might make those limitations less important.

Here's a video of the new Chromebook:

For situations where a desktop computer is preferable to a laptop (like in a library, or a computer lab), schools can purchase Chromeboxes.

These work the same way as Chromebooks.  Schools can attach their current monitors, keyboards, and mice, and can have desktop computers that are always updated, and always virus free.

This video is a good pros and cons look at the ChromeOS:

We are moving in a different era of computer use.  Think about how you use your computer--do you mainly use applications that you paid money for, or do you work mainly from a web browser?  I do most of my work from a web browser (check my email, type on documents with Google Docs, schedule events with Google Calendar, etc.).  I just ordered a Chromebook, and I am going to try to use it exclusively for a week, to see how much I really need a full laptop.  I'll blog about how it goes, once my $249 Chromebook arrives...

--Seth

Districts Using Google Sites for Websites

School districts have had websites for several years.  In the past, websites had to be coded be coded by hand, created using difficult-to-use tools, or created through a third-party content management system.  Websites used to be difficult to create, difficult to keep updated, and/or expensive.

Now, school districts can create and update websites easily, and for free.  Several districts use free tools, like WordPress and Joomla!, for their websites.  And an increasing number of school districts use Google Sites for their websites:  Danville, Harmony, Morning Sun, WACO, and Wayne Community School Districts use Google Sites for their district websites.

Google Sites is a free service that is included in GoogleApps for Education.  Most of the school districts in the Great Prairie region have a Google Apps domain, and creating a site is as easy as logging into a Google account.  Districts don’t need to spend money on a web server, because Google Sites runs in the cloud.

Google Sites are also easy to use.  Sites take just a minute to create, and there are really only two buttons:  one to create a page, and another edit the page.  Other Google resources, like calendars, documents, forms, and videos can be easily inserted into sites.

Different users can have different levels of access todifferent web pages.  For example, an activities coordinator could manage the athletic pages, and the food service coordinator could manage the lunch calendar page.  Staff can have private pages on the district website that are not visible to students or the community.

Your site can be highly customized.  You can choose your school’s color scheme, and insert your district’s logos.  Google Sites lets you customize just about everything, including fonts, layouts, favicons, and iOS icons.

If you would like to create a Google Site for your classroom, school, or district, email seth.denney@gpaea.org.